Debit Note Voucher
A Debit Note voucher is a document used to record the amount owed by a Person or a Company. Debit note is issued to a person or Company indicated for the owed amount details.
A customer or vendor can be debited for various reasons such as purchase return, quality of product, rate difference, discount etc.
For Example: When a Company wants to return purchased goods to the vendor then a Debit Note is issued by the Company to the Vendor.
To create Debit Note, click on “Voucher Entry > Debit Note”, the following screen will be appeared:
This screen contains the following fields:
Voucher Details
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Voucher No.: This field is used to display or enter the voucher number for Debit Note Voucher. The voucher number is increased incrementally from previous voucher number or you can enter the voucher number manually.
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Date: Select the date of Debit Note. By default, Date will be Current Date which can be set from Settings > Date Administration > Current Date.
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Currency: Select the currency in which the transactions will be done. This list displays those Currencies which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.
Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.
Transaction Details
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S.No.: This auto generated field displays the serial number of transaction.
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Nature: Select the nature of account (whether it is Debit or Credit) to be affected in debit note voucher. If you select Account Nature as Debit then all those accounts will be displayed which are under account group of Sundry Creditors and Sundry Debtors. If you select Account Nature as Credit then other accounts will be displayed.
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Account No.: Select the account number from the Account Number list and press Enter or Double click. The selected account number will be displayed. (The Account Number list is displayed after pressing any key on the Account No. field).
Note-> Account number depends on the nature of account whether it is Debit or Credit.
Note-> Account name depends on the nature of account whether it is Debit or Credit. |
