Managing Quotation
Quotation is a proposed sales agreement between a Company and a customer. It is a statement of price, terms of sales and description of goods or services offered by the Company to the prospective purchaser.
If you want to sale or purchase any item, you need to create quotation (i.e. Sale Order or Purchase Order) for the items.
To create quotation, click on “Voucher Entry > Quotation”, the following options will be displayed:
Sale Order
Sale Order Voucher is a sale agreement between a Company and a customer which can be created from quotation and converted to an invoice (i.e. Sale Register).
You can enter all the details of sale order by using Sale Order Voucher Entry.
To create Sale Order Voucher, click on “Voucher Entry > Quotation > Sale Order”, the following screen will be appeared:
This screen contains the following fields:
Note-> If Barcode feature is being used then voucher number should be of minimum 3 characters.
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Account Number: Select the account number of the customer for Sale Order Voucher. In this list those accounts will be displayed which are under the group of Sundry Debtors, Sundry Creditors, Cash-in-Hand, Bank account and Sales account.
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Customer Name: This field displays the customer name according to selected account number.
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Address: This field displays the address of customer according to selected account number or you can also enter the address manually.
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Sale Tax Type: Select the tax type for sale. In this list those tax names will be displayed which are created under the Sale during Tax Type creation in Masters.
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Date: Select the date of Sale Order when it is created. By default, Date will be Current Date which can be set from Settings > Date Administration > Current Date.
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Store Name: Select the store name. In this list, the Store names will be displayed which are created during Store Creation in Masters.
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Currency: Select the currency in which the transactions will be done. In this list, those Currencies will be displayed which are specified at the time of Company Creation (as called Primary Currency) and Currency Creation (as called Secondary Currency) in Masters.
Note-> If you select Secondary Currency then enter Conversion Rate during Currency Converter to make relation between Primary and Secondary Currency.
If you use the Barcode Scanner to read the barcode value then you don’t need to enter the barcode value manually.
Note-> This is the optional field through which you can save time to enter the item information.
Item Details
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S.No: This auto-generated field displays the serial number of items.
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Item Code: Select the item code from the Item Code list and press Enter or Double Click. The selected information will be displayed with Item Name and Item Rate. (The Item Code list is displayed after pressing any key on the item Code field).
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Item Name: Select the item name from the item Name list and press Enter or Double Click. The selected Item information will be displayed with item Code and item Rate. (The item Name list is displayed after pressing any key on the item Name field).
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Qty: Enter the quantity of items.
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Rate: By default, the sale price of the item is displayed which is specified at the time of Item Creation in Masters or you can manually enter the sale price of the item.
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Amount: The amount is displayed after calculating the amount by multiplying the quantity and item rate.
Item Details also consists of the following fields:
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